TENTATIVE AGENDA FOR REORGANIZATION MEETING
JANUARY 2, 2020, 5:30 P.M.

1.

CALL TO ORDER

2.

ROLL CALL

Santiago__ Pepitone__Parent__Udalovas__Cooper__



3.

INVOCATION AND SALUTE TO THE FLAG

Reverend Brian Wheaton, to deliver the invocation, followed by the Salute to the Flag.



4.

OPEN PUBLIC MEETINGS STATEMENT BY MAYOR MICHAEL SANTIAGO

"This meeting is being conducted in accordance with the Open Public Meetings Act of 1975, was advertised, posted, and made available to the public as required by Statute.  The Municipal Clerk is directed to include a statement in the minutes of this meeting."


5.

CITY CLERK TO REVIEW CHANGES TO THE AGENDA

6.

Ordinances 1st Reading

6.I.

Ordinance 1st Reading (01)

Ordinance amending Section 2-69 of the Municipal Code to amend existing titles minimum and maximum compensation for the following:

     Title                                        Minimum                     Maximum      
Secretarial Assistant                   $25,000.00/yr             $57,000.00/yr
School Traffic Guard/ PT             $11.00/hr                      $15.00/hr

Motion:
Second:
Pepitone___Parent___Udalovas___Cooper___Santiago___
           
7.

Public Comment on Agenda Items Only

8.

Resolutions

8.I.

Resolution Item (01)A - City Solicitor

Resolution appointing Brock D. Russell, Esquire to serve as Municipal Attorney and authorizing a Professional Services Contract through a Fair and Open Process in an amount not to exceed $162,000.00 per year, with the exception of litigation which will be charged at the rate of $120.00 per hour plus costs
  Motion-
  Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___






8.II.

Resolution Item (01)B - City Solicitor

Resolution appointing Albert Marmero, Esquire to serve as Municipal Attorney and authorizing a Professional Services Contract through a Non-Fair and Open Process at the rate of $150.00 per hour with an amount not to exceed $162,000.00 per year
  Motion-
  Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___






8.III.

Resolution Item (02)

Resolution designating depositories for the City of Millville
Motion-
Second-
Pepitone___ Parent ___  Udalovas ___ Cooper ___ Santiago ___ 







8.IV.

Resolution Item (03)

Resolution authorizing the disbursement of funds and designated signatures
Motion-
Second-
Pepitone___ Parent ___  Udalovas ___ Cooper ___ Santiago ___ 







8.V.

Resolution Item (04)

Resolution authorizing the adoption of the Cash Management Plan in accordance with N.J.S.A 40A:5-14
Motion-
Second-
Pepitone___ Parent ___  Udalovas ___ Cooper ___ Santiago ___ 







8.VI.

Resolution Item (05)

Resolution authorizing the adoption of the Calendar Year 2020 Temporary Budget
Motion-
Second-
Pepitone ___ Parent ___  Udalovas ___ Cooper ___ Santiago ___ 






8.VII.

Resolution Item (06)

Resolution approving the designated meeting dates and times of the Board of Commissioners for the Calendar Year 2020
Motion-
Second-
Pepitone ___ Parent ___  Udalovas ___ Cooper ___ Santiago ___ 






8.VIII.

Resolution Item (07)

Resolution designating the following as Official Newspapers for the City of Millville:
1. Daily Journal 
2. Atlantic City Press
3. South Jersey Times
Motion-
Second-
Pepitone ___ Parent ___  Udalovas ___ Cooper ___ Santiago ___ 






8.IX.

Resolution Item (08)

Resolution appointing Brendan J. Kavanagh, Esquire as Public Defender and authorizing Professional Services Agreement through the Fair and Open Process at a rate of $400.00 per court session in an amount not to exceed $38,400.00
  Motion-
  Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___
8.X.

Resolution Item (09)

Resolution appointing Bowman & Company, LLP as City Auditor through a Fair and Open Process and authorizing a Professional Services Contract in an amount not to exceed $96,300.00 for the duration of one year
  Motion-
   Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___
8.XI.

Resolution Item (10)

Resolution appointing The Ritter Law Office, LLC as Collections Counsel and authorizing Professional Services Contract through a Fair and Open Process for the duration of one year
  Motion-
  Second-
Pepitone___Parent___Udalovas___Cooper___Santiago___
8.XII.

Resolution Item (11)

Resolution appointing Fleishman Daniels Law Offices, LLC for the provision of bond counsel services and authorizing a Professional Services Contract through a Fair and Open Process in an amount not to exceed $10,000.00 for the duration of one year
  Motion-
  Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___
8.XIII.

Resolution Item (12)

Resolution appointing J. Paul Bainbridge, MAI as City Appraiser and authorizing Professional Services Contract with J.P. Bainbridge & Associates, Inc. at a rate of $155.00 per hour, not to exceed $10,000.00
  Motion-
  Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___
8.XIV.

Resolution Item (13)

Resolution appointing Shanna McCann, Esquire as City Prosecutor and authorizing Professional Services Contract to McCann and McCann in an amount not to exceed $57,600.00
  Motion-
  Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___
8.XV.

Resolution Item (14)

Resolution appointing Allen Associates as Broker of Record for Employee Benefit Program and authorizing a Professional Services Contract through a Fair and Open Process for the duration of one year.
  Motion-
  Second-
Pepitone___Parent___Udalovas___Cooper___Santiago___
8.XVI.

Resolution Item (15)

Resolution appointing Nona Ostrove, Esq. for the provision of Special Counsel in Bankruptcy services and authorizing Professional Services Contract through a Fair and Open Process at a rate of $205.00 per hour and $120.00 per hour for paralegal services in an amount not to exceed $25,000.00 for the duration of one year
  Motion-
  Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___
8.XVII.

Resolution Item (16)

Resolution appointing Triad Associates as Community Development Block Grant Advisor and authorizing a Professional Services Contract in an amount not to exceed $64,500.00 through a Fair and Open Process for the duration of one year
  Motion-
  Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___
Documents:
  1. Res Triad PSC.pdf
8.XVIII.

Resolution Item (17)

Resolution appointing Phoenix Advisors, LLC as Financial Advisor and authorizing Professional Services Contract through a Fair and Open Process in an amount not to exceed $5,000.00 for the duration of one year
  Motion-
  Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___
8.XIX.

Resolution Item (18)

Resolution appointing Grace Marmero & Associates, LLP as Special Counsel - Labor Counsel for the City of Millville and authorizing a Professional Services Contract through the Fair and Open Process at a rate of $150.00 per hour in an amount not to exceed $100,000.00
  Motion-
  Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___
8.XX.

Resolution Item (19)

Resolution appointing Grace Marmero & Associates, LLP as Counsel for Tax Appeals for the City of Millville and authorizing a Professional Services Contract through the Fair and Open Process at a rate of $120.00 per hour not to exceed $15,000.00
  Motion-
  Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___
8.XXI.

Resolution Item (20)

Resolution appointing Grace Marmero & Associates, LLP as Counsel for Tax Foreclosure Services for the City of Millville and authorizing a Professional Services Contract through the Fair and Open Process at a rate of $120.00 per hour not to exceed $15,000.00
  Motion-
  Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___
8.XXII.

Resolution Item (21)A

Resolution appointing Hardenbergh Insurance Group as Insurance Broker of Record and authorizing a Professional Services Contract through a Fair and Open Process in an amount not to exceed $39,000.00 for the duration of one year.
  Motion-
  Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___
8.XXIII.

Resolution Item (21)B

Resolution appointing Mints Insurance as Insurance Broker of Record and authorizing a Professional Services Contract through a Fair and Open Process in an amount not to exceed $39,000.00 for the duration of one year.
  Motion-
  Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___
8.XXIV.

Resolution Item (22)

Resolution appointing Pennoni Associates, Inc. as Engineer Consultant for Special Projects and authorizing a Professional Services Contract through a Fair and Open Process in an amount not to exceed $50,000.00 for the duration of one year.
  Motion-
  Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___
8.XXV.

Resolution Item (23)

Resolution appointing Grace Marmero & Associates, LLP for Special Counsel for Affordable Housing Matters and Counsel on Affordable Housing ("COAH") related litigation and authorizing a Professional Services Contract through a Fair and Open Process in an amount not to exceed $10,000.00 for the duration of one year.
            Motion-
            Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___

8.XXVI.

Resolution Item (24)

Resolution authorizing the City of Millville and the Cumberland County Improvement Authority for a Shared Services Agreement for Redevelopment Counsel through December 31, 2020 in an amount not to exceed $7,500.00
  Motion-
  Second-
(Certification of Funds)
Pepitone___Parent___Udalovas___Cooper___Santiago___
9.

Public Comment Portion

"We have now reached the public comment portion of our meeting.  Anyone who would like to address the Commission, please go to the podium, state your name and address your concerns. Please limit your comments to approximately 5 minutes."

Open Public Portion

Close Public Portion

Comments by Commissioners
10.

Resolution Item (CLOSED SESSION)

Resolution authorizing Closed Session for the following matter:
    1. Millville Plastics Redevelopment Project:
               Contract Negotiations/Attorney/Client Privilege and Deliberative Process
  Motion-
  Second-
Pepitone___Parent___Udalovas___Cooper___Santiago___
11.

ADJOURN

Motion-
Second-